The Academic Industry Research Inc. (hereinafter referred to as “the Company”) recognizes the protection of personal information as a social responsibility and strives for the proper handling and secure management of such information. The Company handles personal information in accordance with the following policy.
1.Definition of Personal Information
In this Privacy Policy, “personal information” refers to information that can identify a specific individual, such as name, affiliation, and contact details (including information that can identify an individual when combined with other data).
2.Acquisition of Personal Information
The Company acquires personal information by lawful and fair means, only to the extent necessary for its business activities. When collecting personal information, the Company specifies or publicly announces the purpose of use and handles the information only within the scope necessary to achieve that purpose.
3.Purpose of Use of Personal Information
The Company uses the acquired personal information for the following purposes:
- Operation of various programs, seminars, events, and consultation services
- Responding to inquiries and necessary communications
- Understanding, analyzing, and processing the outcomes of business activities (in a form that does not identify individuals)
- Sharing information within the scope necessary for coordination and reporting with related organizations and institutions
- Other purposes explicitly stated to the individual at the time of collection, within the scope necessary to achieve such purposes
If the purpose of use is changed, the Company will notify or publicly announce the change, considering the reasonable relevance between the old and new purposes.
4.Provision of Personal Information to Third Parties
Except as required by law, the Company will not provide personal data to third parties without prior consent from the individual.
However, the Company may entrust the handling of personal data to third parties to the extent necessary for business operations. In such cases, the Company will appropriately manage and supervise the contractors to ensure that necessary security measures are implemented.
5.Security Management Measures
To prevent the leakage, loss, or damage of personal information, the Company implements the following security measures:
- Restriction of access rights and password management
- Verification of the security of external cloud services
- Education on personal information protection for employees and contractors
- Regular review and improvement of handling procedures
6. Disclosure, Correction, and Suspension of Use of Personal Information
If an individual requests the disclosure, correction, addition, deletion, suspension of use, erasure, or cessation of third-party provision of their personal information held by the Company, the Company will respond appropriately in accordance with applicable laws after verifying the identity of the requester.
7. Response to Personal Information Leaks, Loss, or Damage
In the event of any leakage, loss, or damage of personal information, the Company will promptly investigate the facts, take preventive measures to avoid recurrence, and, if necessary, notify the relevant authorities and the affected individuals.
8. Use of Cookies and Access Analytics Tools
The Company’s website uses access analytics tools such as Google Analytics to understand usage and improve services. The information collected through these tools does not include any data that can identify individuals. Users may choose to refuse the use of cookies by adjusting their browser settings.
9. Compliance with Laws and Regulations / Policy Review
The Company complies with laws, guidelines, and other regulations concerning personal information. This policy will be reviewed and continuously improved as needed, in response to changes in social conditions or relevant laws and regulations.
10. Contact Information
For inquiries regarding this Privacy Policy, please contact:
Academic Industry Research Inc.
Address: 3F, Regional Economic Development Hub, 17 Yoshida-Kamiadachi-cho, Sakyo-ku, Kyoto 606-8307, Japan
Representative: Kensei Sumita
Personal Information Manager: Kensei Sumita
E-mail: info@aird.jp
11. Revisions
The Company may revise this Privacy Policy as necessary. Any revisions will be promptly posted on this page and will take effect upon publication.
(Established on: [January 15, 2021])
(Last revised on: October 7, 2025)
